Tag Archives: how to in ms word

How to Make Precision Distance & Width of Columns in Microsoft Word

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How to Make Precision Distance & Width of Columns in Microsoft Word. After making a column written in the document, we sometimes need to adjust the spacing between columns by dragging the mouse. But the spacing is less precise or only be guessed at. To be able to make more precise distance between the columns of 1 cm or 1 inch for example, you can use the following steps in Microsoft Word 2007.

  1. Click on or place the text cursor in text fields that you want to change the distance between columns.
  2. Click the Page Layout Ribbon
  3. Select the Columns button
  4. On the popup menu that appears select the More Columns item

    5. Picture: How to bring up a dialog column to set the column format text in Microsoft Word 2007

  5. You will be given a Column dialog that allows you to organize your writing the column configuration. On the width and spacing grup, fill the column width in the Width box, while to adjust the spacing between the columns fill the distance between columns in the Spacing box.
  6. Make sure that you fill value is to your liking and then press the OK button.

Picture: How to set the column format text in Microsoft Word 2007 using the dialog column

Tips when creating precision spacing and column width in Microsoft Word

When you arrange or provide value for the column width, the spacing between the columns will be adjusted automatically by Microsoft Word and vice versa. When you set the value of space between the columns so the column width is automatically adjusted.
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How to Create a Different Header & Footer In One Document Microsoft Word

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How to Create a Different Header & Footer In One Document Microsoft Word. To make a display variations sometimes we need to provide a different header or footer between one page to another. To create the look of a different header and footer on second page or on each page in Microsoft Word 2007 you can follow the steps below.

  1. Place the text cursor position on where you want to create a different header or footer
  2. Create a new Section. The way the rapid succession – also press ALT + I, B, N.
  3. In the Break dialog is shown, in the Section break types select Next Page
  4. Click OK to add a new Section
  5. Next double click on the header or footer area, or you can do it by right-clicking on the header or footer area and then on the popup menu that appears click the item , Edit Header or Edit Footer

    6. Picture: How to set up headers and footers in Microsoft Word to be different on each page

  6. See the picture above. If you provide a check on the Different First Page you will have a different first page that the image is shown by the First Page Header Section 2. Meanwhile, if you want the Header is different from the header of the previous section, then remove the Link to Previous. With the same way, you should do in the footer if you want your page footer different from the previous page footer section.

Tips to make a different header and footer

If you want a different header or footer to the header or footer that exist in the previous section then you must remove the check mark on the item “link to previous” first before doing the editing process of the header or footer
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How to Sort Text Data in the Table in Microsoft Word

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How to Sort Text Data in the Table in Microsoft Word. The data that we have sometimes to be more readable if the state ordered according to certain rules. Ordering can be either from smallest to largest (Ascending, A to Z) or from large to small (Descending, Z to A). To sort text data in the table Microsoft Word 2007 you can follow the steps below.

  1. Select / click the table to be sorted data
  2. From the Table Tools menu, click Layout
  3. Then click the Sort button to sort the data

    4. Picture: how to sort the data tables in Microsoft Word; access the Sort Table button

  4. In the Sort dialog that appears fill in value
  5. In the My List Has, select the Header Row if you do a table cell block including its Header Row, just choose No. If no header row.
  6. In the Sort by fill listbox with available values. If you do not use the header row, then the leftmost column is column 1.
  7. Fill in if you want to sort the data table as a number or text
  8. Then if you want to make the order from large to small (descending) then you must select the option descending, if not then your data will be sorted from smallest to largest (ascending).
  9. Ensure that the data that you use has been appropriate, and click OK.

Picture: how to sort the data tables in Microsoft Word; using dialogue sort

Tips when Sorting the Table Data in Microsoft Word

Sometimes when we use our data showing the serial number is located in the leftmost column. The sequence number is usually a messy or not sequential. To sort again, do the sorting for the serial number. First of all blocks of the sequence number column. Then do the process of sorting the data as above. But at the Sort dialog appears, click the options button at the bottom left. Then in the dialog that appears, on the sort options, provide a check on the sort column only. Then click OK. Finally click OK in the Sort dialog.
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How to Easily Combine Microsoft Word Table Columns

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How to Easily Combine Microsoft Word Table Columns. Sometimes the table columns that we make too much so we need to combine two columns that have in common. To combine two columns into one column in the table Microsoft Word, you can use the following steps.

  1. Click the table that will change.
  2. On the Table menu select Ribbon Design Tool s
  3. Click the Eraser. You can now use it as an eraser bleak.

    4. Picture: How to access the Eraser button in Microsoft Word 2007 to remove the border columns and incorporates column

  4. From this table, as shown in the figure above, suppose we want to combine column Week 1 and Week 2, then the border line which lies between the two columns should we remove. You do this by clicking the vertical border lines ranging from writings that are in between Week 1 and Week 2 and then drag until the end of the line is located at the bottom.
  5. Release the mouse button and you’ll get a column of Week 1 and Week 2 are combined. Fill the second column will also remain in their respective lines of the original.

Tips Merging two columns into one column of the table

If you have a long table or have a lot of rows, you can perform cell border deletion repeatedly.
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How to Divide Table Column Easily in Microsoft Word

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How to Divide Table Column Easily in Microsoft Word When we create a table maybe we forgot to include a column that it is important to display. We just feel remembered when it was realized some time and will lack the column. At other times it turns out we also need to divide a table so that it more readable. In other words, we sometimes need to divide the column without losing the format that we created earlier. We could use a way to insert a column in the table when the column that we make not use cell merging is not a sub-column alias. Problems arise if it turns out we are going to paste the column is precisely the sub-columns. Because when inserting a new column of existing table format to be changed irregular. To split a column into two or more columns in the table Microsoft Word, you can use the following steps.

  1. Click the table that will change.
  2. On the Table menu select Tools Design ribbon
  3. Click the Draw Table

    4. Picture: How to access the Draw Table button in Microsoft Word 2007 to divide the column into two

  4. From this table, as shown in the figure above, suppose we want to divide the column into two parts of Week 1, then the way is a click of the boundary line until the beginning of the column and then drag the column deadline. The dotted lines will appear when you do the dragging.
  5. Release the mouse button and you’ll get a column of Week 1 will be divided into two parts.

Figure: Example of how to break down a table column into two new columns in Microsoft Word 2007

Tips Dividing a column into 2 columns

If you have a long table or have a lot of rows, you can perform cell division repeatedly by continuing the border line of the last divider is made.
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How to Insert Columns in Microsoft Word Table Easily

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How to Insert Columns in Microsoft Word Table Easily. When we create a table maybe we forgot to include a column that it is important to display. We just feel remembered when it was realized some time and will lack the column. To insert a column in the table in Microsoft Word you can use the following steps.

  1. Right-click the cell where the column will be added or inserted next to them.
  2. On the popup menu that appears, select the item insert

    3. Figure: Example of how to access the menu insertion column in Microsoft Word 2007 Table

  3. You will be raised in a sub menu.
    • Click Insert Columns to the left to insert a column to the left cell where you’d right-click, or
    • Click Insert Columns to the Right to insert a column to the right where you do the right click.
  4. The column will be directly in the paste to your liking. Your next stay back after finish the table because of the new column inserted.

Tips Insert Table Column in Microsoft Word

  • To add a column then you just right-click on the far right column and choose Insert Columns to the Right
  • To add a column to the first column, you just right-click on the leftmost column and choose Insert Columns to the left
  • To insert two columns or more at once then you must make the block a few different cell column first and then do the insertion column.

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How to Change Color, Line and Thickness of Table Border

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How to Change Color, Line and Thickness of  Table Border. The thickness and shape of the border lines can help us explain and beautify our table view. Microsoft Word provides a facility to adjust the shape and thickness of the table border. Here are steps you can take to regulate the thickness, color and shape line of the border tables in Microsoft Word 2007.

  1. Select the first cell or a selection you are going to change bordernya. You can select the entire cell in the table.
  2. Right-click on the selected cell to bring up the popup menu.
  3. Choose a Border and Shading item to bring up a Border and shading dialog

    4. Picture: set, changing the thickness, color and shape of a border line of the table in microsoft word

  4. In the dialog that appears, select Custom in the left panel to start the customization of the table border
  5. Select a line in from the list on the Style
  6. Select the color line in the Color list box
  7. Set the line thickness in the Width list box
  8. Then in the Preview panel, click the line you are going to change to your liking. If you change the middle line, the changes will be made to all existing lines in the table.
  9. After a change to your liking click OK.
  10. Border table will change according to which you have configured.

Tips to shape, color and thickness of the border line of the table in Microsoft Word.

  • If you want your border does not display a border line, then the way the preview pane you just remove that line.
  • Click on the key line in the preview pane usually eliminate the existing format. Click the next new display format that you select a border line.

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How to Easily Combine Cells (Merge Cell) Table Microsoft Word

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How to Easily Combine Cells (Merge Cell) Table Microsoft Word. Usually we need to clarify the division of cell merging data group or to enhance the appearance. When we remove the border of a table (not just remove / hide the border line of the display), then in fact we’ve merged cell or cell merging. To perform cell merging we can also with how to remove the border by using the Table Eraser tool. Meanwhile, another way to merge cell in Microsoft Word 2007 you can use the following steps.

  1. Select the cell or selection to be combined contents. Cells that are selected must be contiguous, not separated.
  2. Then on the table tools, select the Layout ribbon
  3. Then click the Merge Cells
  4. Cell that you choose will be directly in combination.

Picture: How to merge table cells in Microsoft Word 2007 by using the Merge Cells (ribbon)

Combining Cell Tips using Ribbon

To speed up the process of merging cell, at the time when you combine a cell, you just choose the next cell who want to combine then press the CTRL + Y to ask Microsoft Word to do the last command you gave (the last command is a command cell incorporation).
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How To Set the Text Margin Distance in Microsoft Word Table Cells

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How To Set the Text Margin Distance in Microsoft Word Table Cells. Sometimes we feel the distance spacing between the text and the border is too close to our table, on the other times we just want to save space and feel the distance between the text and the border is too far because we want to save the use of the width of the page paper we work in order to accommodate a table with columns very much. To do that we can use the facilities already provided in Microsoft Word to set the distance spaced text with table border.

  1. Select the table you wish to change the text spacing with table border.
  2. In the table the tools menu, select Layout ribbon
  3. Click the Properties button located on the left
  4. Steps 2 and 3 above can be changed by:
    • click the right mouse button on the table.
    • Select Table Properties item
  5. Next you’ll be given a Table Properties dialog.
  6. In the dialog select the tab Table
  7. Then click the Options button at the bottom right

    8. Picture: How to bring up the table options dialog in Microsoft Word table

  8. Your return will be given a Table Options dialog.
  9. In the dialog fill spacing or margins in accordance with yours

    10. Picture: How to set the margins of the text in the cell spacing in Microsoft Word table

  10. Cell margins Fill Default Value:
    • Top: The distance margin between text and the border of the Cell
    • Bottom: The distance between the text margins with the bottom border of the Cell
    • Left: The distance between the margin of the text with the left border of the Cell
    • Right: The distance between the text margins with the right border of the Cell
  11. When finished Click OK
  12. You will be back on the table properties window. Click OK to save the changes you have done.

Tip Set the margins of the text in cell spacing tables ms word

You can also create text that is already in the cell for close enough to the border cell line by regulating the paragraph of text. However, changes to the settings by using the paragraph has a weakness, which will be “error” if we still vary the size of the columns in the table. If we change the table columns, we must also return the paragraph to make sure it is correct / appropriate.
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