How to Sort Text Data in the Table in Microsoft Word. The data that we have sometimes to be more readable if the state ordered according to certain rules. Ordering can be either from smallest to largest (Ascending, A to Z) or from large to small (Descending, Z to A). To sort text data in the table Microsoft Word 2007 you can follow the steps below.
Select / click the table to be sorted data
From the Table Tools menu, click Layout
Then click the Sort button to sort the data
In the Sort dialog that appears fill in value
In the My List Has, select the Header Row if you do a table cell block including its Header Row, just choose No. If no header row.
In the Sort by fill listbox with available values. If you do not use the header row, then the leftmost column is column 1.
Fill in if you want to sort the data table as a number or text
Then if you want to make the order from large to small (descending) then you must select the option descending, if not then your data will be sorted from smallest to largest (ascending).
Ensure that the data that you use has been appropriate, and click OK.
Tips when Sorting the Table Data in Microsoft Word
Sometimes when we use our data showing the serial number is located in the leftmost column. The sequence number is usually a messy or not sequential. To sort again, do the sorting for the serial number. First of all blocks of the sequence number column. Then do the process of sorting the data as above. But at the Sort dialog appears, click the options button at the bottom left. Then in the dialog that appears, on the sort options, provide a check on the sort column only. Then click OK. Finally click OK in the Sort dialog.
How to Convert Tables to Text in Microsoft Word. Convert the table to text? This is very rarely done, but it is also important for some people. Honestly I think.. why write this article .. cause only a few people yet who need the conversion table to text, most are also in the circle of the world of IT and application .. most is just the programmer . When you change the table into the text form, and save it in a text file, then in fact you have done one of the advantages that are rarely used. One of the advantages of a text file is that you do not necessarily have to open it with Microsoft Word! You can open the file with Notepad, Wordpad, or perhaps by using opensource-based applications. Anyway, here’s the steps you can take if you want to convert a table into text.
Selection table or row that will be converted into text
On the Table Tools menu, select the tab layout
Then click Convert To Text
After that you will be given a Convert Table to Text dialog, which asks separator / separator for the text of the table you have. Do you want to use the Paragraph, Tab, Comma, or others, eg the character “#,” $ “,” @ “,” – “and so on. Fill in accordance with what you need. Then click OK.
Cell or conversion table that you have now become a text in a Microsoft Word document.
Tips Conversion Table to Text
Converting tables to text commonly used by programmers, or people who need the data tables in a simpler form.
If you want to use the “comma” or other characters as separator text, then make sure that the contents of table cells that you want to convert to text does not use these characters.
How to Convert Text to a Table in Microsoft Word. You can make text into a table. To change the text into a table, the text that you have must have a clear pattern with the proper use of the separator. To find out further use of the separator, you should also see how to convert tables into text, for example where the text for the cell is limited by the separator as a comma “,” semicolon “;”, tab or other patterns. To do the conversion text to tables in Microsoft Word 2007 you can follow the steps below.
Highlight the text you want to make a table
Click on the Insert ribbon menu
Then click the table
From the popup menu that appears, select the item Convert Text To Table
Next you’ll be given a dialog Convert Text to Table to the process of converting text into tables
At the Separate text at, make sure the option chosen is Commas, because we have separated the text data using comma separator “,”. If your data have other separator so you must type it on other text box
Make sure that all have been loaded correctly, then click OK.
Table data derived from the text is there in your document. You can just do the editing to enhance the look of the table.
Tips To Convert Text to Table
Make sure the text separator you use. This will determine the charging data in the cell in the table.
How To Draw Neatly with using Grid in Microsoft Word. Documents that we make sometimes requires images as well as organizational structure or other diagrams. To make a neat picture we can utilize or maximize the use of grids in Microsoft Word. By using the grid then the shape or object that you create will have a more tidy size when compared with no grid. For example, you will be much easier to draw a vertical or horizontal lines with the help of the grid. To display grid lines and draw the organizational structure in Microsoft Word 2007 document you can perform the following steps.
Select the menu ribbon view.
Give a check on the item Gridlines
Create the image you want, eg organizational structure or other diagrams using boxes, lines, circles, or the object / other shape.
When finished, remove or hide gridlines back of the document by removing the check mark on the item gridlines.
Tips Using Drawing Grid in Microsoft Word
The size of the grid size will determine the accuracy in drawing. If you feel the size of the grid spacing is too big or too small, you can change the size of the grid spacing.
How to Change the Size of Space Gridlines in Microsoft Word. Grid can help us in drawing neatly. To set the grid to draw with accuracy sometimes we need to change the size of the grid spacing first. To change the size of the grid spacing in Microsoft Word 2007 you can use the following steps.
Click on an object / shape. To change the grid you must have an object or shape in your document. if not have, create one. Suppose a line or box shape.
After that click on the menu and select Drawing Tools Format ribbon.
On the right, click Align. You will be given a popup window.
In the popup window select Grid Settings item is located at the bottom.
You will be raised in a drawing grid dialog
In the Grid Settings, enter the amount of horizontal spacing on the Horizontal box spacing, and also fill the large gap in the vertical spacing on Vertical spacing boxes.
When it is appropriate, click the OK button. The size of the grid spacing will change according to your input.
Tip Changing the Size of Space Gridlines
The size of a large grid spacing will waste space utilization, while the grid spacing is too small will make us have a closer look. Make the optimal grid spacing appropriate to the circumstances. If large spaces are needed, make a great while, if the need of small change into a small space (dynamic).
How to Create Table Easily in Microsoft Word Document. Table is a necessity if we have to show a considerable amount of data. To create a table in Microsoft Word 2007 is quite simple way. You can instantly see how many rows and columns of the table you wish to make. To create a table in Microsoft Word 2007 you can do so by following steps.
Select / place the text cursor at the place or location where the table will be inserted in the document.
Click on the Insert ribbon menu
Then click the table. You’re immediately given how many columns and rows that will be made.
Suppose we want to create a table with a size of 5 columns and 7 rows, then point the cursor to the right to form a box of 5 x 7 (5 columns, 7 rows). Then click the box in the lower right. Tables will be directly inserted in your document.
If you want to create a table with a size of 9 or more rows, or columns of a table with 11 columns or more then to make it you have to click the Insert Table …item
When you click Insert Table, you will be given a dialog to fill in the number of rows and columns as well as size.
In the dialogue:
Number of Columns: required number of columns you want
Number of rows: required number of rows you want
Fixed Column width: the width for each column
Autofit to Contents: the table will be created with a minimum size, and will become more width automatically according to the content that you enter
Autofit to window: the table will be made as wide as the existing window, the width of each column divided equally / equal.
Remember dimensions for new tables: if you provide a check that you fill then the value will be the default value if you will create the table again
Fill in values in the table carefully, and then press the OK button to create a table in the document.
Tips Creating tables in Microsoft Word
Arrange the table columns to fit the format you want.
If you want to create a calendar format or wish to use the supplied table format you can see it on a Quick Tables .. item
How to Delete Table with Easily in Microsoft Word Document. When writing thesis, reports or other documents we usually need a table to simplify display of our data. But because so many tables, or table that we made then was not needed anymore so it should be removed. Here are two of the most common way to delete a table in Microsoft Word.
a. Deleting a table with the mouse
Point your cursor to the table
The plus sign will appear at the top left corner of the table
Click the plus sign on the top left of the table to select the table
Right click on the area in the block on the table
On the popup menu that appears, click Cut
The table is now missing from the document
b. Deleting a table with a keyboard
Place the text cursor at the top of the table (outside table)
Select the entire table by pressing the SHIFT key and press the down arrow key
Selection continues until the last line of table
Press the delete button.
Tables will be lost from the document.
Tips Removing tables from Microsoft Word documents
When using the mouse, then the table will be copied to the clipboard, so if you store the data in the clipboard data will be erased and overwritten by the table you Cut.
When using keyboard you can backward the selection. You can start from the bottom toward the top. If the table is long enough lines you can also use the Page Down (PgDn) or Page Up (Pg Up), while pressing the SHIFT key
if you use the 101/102 keyboard keys that are num pad on the right, you can do the selection of the table with the shortcut ALT +num pad 5.