Tag Archives: tips microsoft word

How to Make Newspaper Column Writing Easily in Microsoft Word

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How to Make Newspaper Column Writing Easily in Microsoft Word. You must already know about the text column in the newspaper. The writing on the paper using some of the columns so that the reading process becomes more comfortable. Microsoft Word also provides the facility to make writing with forms such as newspaper columns. To create a column of text in Microsoft Word 2007 you can use the following steps.

  1. Create your typing or writing in advance.
  2. Next, block the text that will be made into a columns
  3. Select the Page Layout Ribbon
  4. Click the Columns button.

    5. Image: An easy way to make writing newspaper columns like in Microsoft Word 2007

  5. On the popup menu that appears you will be given several options, pick one of it:
    • One: create a form of writing a column (as usual typewriting)
    • Two: make text into two columns of equal width
    • Three: make text into 3 columns of writing the same large width
    • Left: make text into 2 columns, left hand column is smaller than the right column.
    • Right: make text into 2 columns, right-hand column is smaller than the left hand column.
    • More columns: displays the other options for making further columns.

Tips when Creating Columns in Microsoft Word

  • If you want to make four columns or more then you can make it by accessing the menu item More Columns.
  • You can reset the column that you created by making the text into one column.

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How to Easily Create Diagonal Lines in the Cell Table in Microsoft Word

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How to Easily Create Diagonal Lines in the Cell Table in Microsoft Word. To create a diagonal line in the Cell Table Microsoft Word you can follow the 2 steps below.

Make a Diagonal Line Through the Border and Shading Dialog

  1. Select the cell or block of diagonal lines that will be made
  2. Click the right mouse button on the blocked area
  3. On the popup menu that appears click the item Border and Shading

    4. Image: An easy way to make a diagonal line in the table cell in Microsoft Word by using the help of Dialog Border and shading

  4. On the Border and Shading dialog click the button you want diagonal
  5. Click OK to use a table format cell border

How to Make a Diagonal Line by using the Draw Table

  1. Click one cell in the table
  2. On the Table Tools menu, click Ribbon Design
  3. On the right side of the ribbon click the Draw Table
  4. Click the corner cell that will be made diagonal line and drag it into another angle to form a diagonal line and then release the mouse button.
  5. Do it over and over again for another cell you want to give a diagonal line.

Image: An easy way to make a diagonal line in the table cell in Microsoft Word by using the Draw Table

Tips when Creating a Diagonal Lines on the Table Cell in Microsoft Word

To create a diagonal line on many cell you should use a way of making the first diagonal line which is using the help of Border and Shading Dialog.

How To Quickly Deleting Row in Table in Microsoft Word

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How To Quickly Deleting Row in Table in Microsoft Word. We often do the manipulation of tables, including in addition to deleting columns or rows. To delete a row in the table Microsoft Word you can follow the steps below.

First Way to Delete Table Rows

  1. Select the cell or block of several different cell line to be deleted.
  2. On the Table Tools menu, click the Layout ribbon
  3. On the left, click the Delete button
  4. On the menu that appears click Delete Rows
  5. The line that you choose will be immediately removed from the table.

Picture: How to delete one or several rows in Microsoft Word via ribbon

Second Way to Delete Table Rows

  1. Select the cell or block of several different cell line to be deleted.
  2. Click the right mouse button on a cell area that has been selected.
  3. On the popup menu that appears click Delete Cells
  4. You will then be raised Delete Cells dialog
  5. Select the option Delete entire row
  6. Click on OK.
  7. The line that you choose will be immediately removed or deleted from the table.

Third Way to Delete Table Rows

  1. Select the table rows to be deleted. you can click on an empty area on the left of the table ;)
  2. Click the right mouse button on a cell area that has been selected.
  3. On the popup menu that appears click Delete rows
  4. The line that you choose will be immediately removed from the table.

The third way is the most I like to use :)

Tips when Removing Rows from Table

  • If you mistakenly delete a rows, do not panic. you can still use an undo facility, just press ctrl + Z key.
  • You can repeat the last command (row deletions) with CTRL + Y or F4

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How to Sort Text Data in the Table in Microsoft Word

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How to Sort Text Data in the Table in Microsoft Word. The data that we have sometimes to be more readable if the state ordered according to certain rules. Ordering can be either from smallest to largest (Ascending, A to Z) or from large to small (Descending, Z to A). To sort text data in the table Microsoft Word 2007 you can follow the steps below.

  1. Select / click the table to be sorted data
  2. From the Table Tools menu, click Layout
  3. Then click the Sort button to sort the data

    4. Picture: how to sort the data tables in Microsoft Word; access the Sort Table button

  4. In the Sort dialog that appears fill in value
  5. In the My List Has, select the Header Row if you do a table cell block including its Header Row, just choose No. If no header row.
  6. In the Sort by fill listbox with available values. If you do not use the header row, then the leftmost column is column 1.
  7. Fill in if you want to sort the data table as a number or text
  8. Then if you want to make the order from large to small (descending) then you must select the option descending, if not then your data will be sorted from smallest to largest (ascending).
  9. Ensure that the data that you use has been appropriate, and click OK.

Picture: how to sort the data tables in Microsoft Word; using dialogue sort

Tips when Sorting the Table Data in Microsoft Word

Sometimes when we use our data showing the serial number is located in the leftmost column. The sequence number is usually a messy or not sequential. To sort again, do the sorting for the serial number. First of all blocks of the sequence number column. Then do the process of sorting the data as above. But at the Sort dialog appears, click the options button at the bottom left. Then in the dialog that appears, on the sort options, provide a check on the sort column only. Then click OK. Finally click OK in the Sort dialog.
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How to Quickly Set The Table Display and Format in Ms Word

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How to Quickly Set The Table Display and Format in Microsoft Word. When you create a table, of course you want your table has a view that “different”, not just like regular table view but you do not want your time runs out only preoccupied by the affairs of view only. Actually you can still use different types of table display format that has been provided by Microsoft Word. To take advantage of the view that already provided by Microsoft Word you can use the following steps.

  1. Select and click the table that will be set looks
  2. On the Table Tools menu click Design ribbon tab

    3. Picture: How to quickly set the display format tables in Microsoft Word

  3. In the table styles group select one of the look you want
    • Header Row: using a display with a special format on the first line
    • Total Row: using a display with a special format on the last line or row
    • Banded Rows: using the display with a special format that distinguish between odd and even lines so that the table easier to read
    • First Column: using a display with a special format in the first column
    • Last Column: using a display with a special format in the last column
    • Banded Columns: use the display with a special format that distinguish between odd and even columns so the table easier to read

Tips for Table Setting in Microsoft Word

  1. The Display format provided by Microsoft Word is still a basic display. If you are still not satisfied with the table view so you can edit or improve it. At least you’re saving some of your time.
  2. It is great if you use the same table format on your report document

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How to Add a Multiple Rows in Microsoft Word Table

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How to Add a Multiple Rows in Microsoft Word Table. Microsoft Word 2007 has a facility which enables you to add a line on the tabel so that you can display more data. Here are two ways commonly used to add rows to a table in Microsoft Word.

a. Adding Table Row Using a Mouse

  1. Right click on one of the cell that is in the bottom row to bring up the popup menu
  2. On the popup menu that appears select the item Insert.
  3. Then select a sub item Insert below
  4. A line will be added to the table

b. Adding Table Row Using the Keyboard

  1. click any cell on the last row
  2. Press the TAB key and hold for a while
  3. Unhold the TAB key when the number of lines added is in conformity with the desired

Tips to add rows in a table Microsoft Word

You can add multiple rows at once with the mouse. The way some of the first block of rows from the bottom row correspond to the number of rows you want to add. Suppose you want to add 4 lines at once then you have to block at least 4 cell lines that existed at the bottom 4. Next right click on the cell that has been blocked. On the popup menu select Insert item then click the sub items Insert below. 4 pieces of straight lines will be added at your table.
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How To Split Microsoft Word Table Easily

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Easy Ways to Break Table in Microsoft Word. Sometimes we need to break tables into several parts so you can easily edit them or in order to look better table. To break up Microsoft Word table, you can use the following steps.

  1. Click on or place the text cursor position at the row table where the line will be made into a new separate tables
  2. on the menu table tools, click the ribbon layout
  3. And then click Split Table

    4. Figure: Example create a new table by splitting a table in Microsoft Word 2007

  4. In the example image above suppose we want to start line “Diana” will be a new table. The way to do is click one cell in the row “Diana”. Then click the Layout ribbon menu, then click the Split table button .
  5. Rows starting from “Diana”, “Raul” and so on, will separate and become a new table.

Tips when Splitting a Table

If you want to display a new table for the better, you can do so by downloading a copy of the table header on it. this will be faster and save more time than having to re-create the table header.
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How to Split Table Cells Quickly on Microsoft Word

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How to Split (Break) the Table Cells Quickly on Microsoft Word. When we want to break up a cell or column of a table we can easily use the Draw Table tool to break down or make a cell / column is new. But when the cell or column is quite a lot, we actually still Split Cells can use the facilities provided by Microsoft Word. Here are steps you can use to break / split cell in Microsoft Word.

  1. create a block for the cells to be broken or split
  2. Then on the Table Tools menu, click Layout ribbon

    3. Picture: How to access the Split Cells button in Microsoft Word 2007 for breaking cell and table columns

  3. Suppose in the example above we want to make each column (Week 1 to 4) each have two sub-columns. After you click Split Cells button, then you will be given a Split Cells dialog
  4. On Number of Columns box, fill it with 8 (2 x 4 columns), and let Number of rows remains unchanged.

    5. Picture: How to use the Split Cells dialog in Microsoft Word 2007 for breaking cell and table columns

  5. Merge cells before split option is the option to combine first all of the contents within the cell to be split.
  6. Click Ok if considered appropriate.
  7. Your table cell will change according to which you fill in the Split Cells dialog.

Tips Break / Split Cell in Microsoft Word

If you use tables have rows and columns more, this way will be more effective than using the Draw Table.
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How to Add Columns in Microsoft Word table

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How to Add Columns in Microsoft Word table. When we create a table maybe we forgot to include a column that it is important to display. Sometimes we add a column at the end of the table. To add a column in the table in Microsoft Word you can use the following steps.

  1. Right click on the rightmost cell.
  2. On the popup menu that appears, select the item insert

    3. Figure: Example of how to add a table column by using the popup menu in Microsoft Word 2007

  3. On the Insert sub-menu, click Insert Columns to the Right to add a column
  4. The column will be directly added to the final table. Further re-organize or rapihkan table because sometimes columns are added not as an existing column format.

Tips Insert Table Column in Microsoft Word

To insert two columns or more at once then you must make the first block consisting of several cells horizontally, one of which is in the last column. After that you do the process of adding new columns.

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How to Easily Combine Cells (Merge Cell) Table Microsoft Word

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How to Easily Combine Cells (Merge Cell) Table Microsoft Word. Usually we need to clarify the division of cell merging data group or to enhance the appearance. When we remove the border of a table (not just remove / hide the border line of the display), then in fact we’ve merged cell or cell merging. To perform cell merging we can also with how to remove the border by using the Table Eraser tool. Meanwhile, another way to merge cell in Microsoft Word 2007 you can use the following steps.

  1. Select the cell or selection to be combined contents. Cells that are selected must be contiguous, not separated.
  2. Then on the table tools, select the Layout ribbon
  3. Then click the Merge Cells
  4. Cell that you choose will be directly in combination.

Picture: How to merge table cells in Microsoft Word 2007 by using the Merge Cells (ribbon)

Combining Cell Tips using Ribbon

To speed up the process of merging cell, at the time when you combine a cell, you just choose the next cell who want to combine then press the CTRL + Y to ask Microsoft Word to do the last command you gave (the last command is a command cell incorporation).
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